Staff Assistant (Pass and Permit) (m/w/d)

NATO Headquarters Allied Joint Support and Enabling Command (JSEC), Ulm

Application deadline: 27.03.2026
Classification: TV NATO in conjunction with TV AL II, C 5a
Monthly base salary (before tax): 3.290,76 € (as of February 2026)
Working hours: 38.5 hours per week

The NATO Headquarters Allied Joint Support and Enabling Command (JSEC) in Ulm is part of one of the world’s most important security alliances. In a highly international environment, employees contribute to collective security, stability and cooperation among alliance partners.

To strengthen the team, JSEC is looking for a Staff Assistant (Pass and Permit) (m/w/d).

Your tasks

• Support and close cooperation with HQ Security Section Staff Assistants regarding In & Out Processing, coordination and control of internal staff
• Assistance in the production and provision of security passes requested by the HQ Security Section
• Management of access cards defined and ordered by HQ Security Section
• Assistance with maintenance of the access control database
• Close coordination and cooperation with HQ Security Section and JSEC guards
• Assistance with recording and maintenance of internal staff data
• Execution of Security Plans, Guidelines and Directives as tasked by the HQ Security Section
• Support of JSEC HQ events in line with the visitor process
• Assistance with operational readiness (material, IT) during peacetime, exercises and operations
• Monitoring and management of HQ Security Mail Inbox
• Support of HQ Security training and exercises
• Participation in security-related training to maintain proficiency
  
  

Your profile

• Secondary or equivalent education and completed vocational training in a security field
• At least two years of recent job-related experience in security tasks; military experience preferred
• MS Office skills
• Knowledge of secretarial and administrative support
• Excellent written and oral communication skills in English and German
• Proof of a current SÜ2 security clearance or willingness to participate in an extended security clearance process in accordance with the Security Clearance Act (successful completion mandatory)
• Citizenship of one of the 32 NATO member countries
  
  

We offer

• Employment in an international and dynamic environment
• Collaboration with experts from numerous countries
• Remuneration in accordance with TV NATO and TV AL II C 5a
• Christmas and vacation bonuses
• 38.5-hour working week
• Employee canteen on site
• Company pension scheme
• Employee events