Staff Assistant Conference Services (m/w/d)

NATO Headquarters Allied Joint Support and Enabling Command (JSEC), Ulm

The NATO Headquarters Allied Joint Support and Enabling Command (JSEC) in Ulm is part of one of the world's most important security alliances. In a highly international environment, employees contribute to collective security, stability, and cooperation among alliance partners.

To strengthen the team, JSEC is looking for a Staff Assistant Conference Services (m/w/d).

Your tasks

• Coordinate building manager measures in support of Staff Assistant Protocol (Conference Services) ZXPX 0030 for all JSEC buildings related to conferences, events, meetings and visits
• Support preparation and execution of activities requiring VTC, briefing rooms or other locations inside and outside JSEC buildings
• Coordinate maintenance and repair measures for all JSEC buildings related to conferences, events, meetings and visits, including outside activities
• Support building-related topics such as accompaniment of external craftsmen
• Provide support and duties related to conference services as directed by Branch Head Protocol
• Coordinate conference room bookings
• Support and coordinate layout changes inside and outside the relevant JSEC buildings
• Support and coordinate storage of furniture and equipment in the relevant buildings
• Operate all IT and VTC systems within JSEC buildings (training provided by JSEC) related to conferences, events, meetings and visits
• General office work
  
  

Your profile

• Secondary education and completed vocational training in a building or facility management related area
• At least three years of relevant job-related experience
• Driving license equivalent to European class B
• Flexibility to work on order
• Organizational skills
• Professional appearance and natural manner with guests
• Familiarity with common IT software such as MS Office
• Quality awareness
• Good written and oral communication skills in English and German
• Proof of a current SÜ2 security clearance or willingness to participate in an extended security clearance process (successful completion mandatory)
• Citizenship of one of the 32 NATO member countries
  
  

We offer

• Employment in an international and dynamic environment with strong purpose
• Collaboration with experts from numerous countries
• Remuneration in accordance with TV NATO in conjunction with TV AL II classification C 5a
• Monthly base salary before tax: 3.290,76 € (as of February 2026)
• Christmas and vacation bonuses
• 38.5-hour working week
• Employee canteen on site
• Company pension scheme
• Employee events